Military Drop or Withdraw Policies

Military Student Call to Active Duty

Special provisions are available to military students requiring a leave of absence as a result of being called to active duty while attending Bellevue University. The student must provide notice and documentation of active duty to Bellevue University to establish eligibility for late withdrawal or refunds under this policy. Acceptable documentation includes official military orders or other documentation from an official military source deemed sufficient by Bellevue University.

Initiating Requests – A student may contact [email protected] or their Student Coach for more information on these options or to initiate a request for withdrawal based on a call to active duty.

Options for students called to active duty include:

• Incomplete A military student called to active duty may make arrangements with each instructor for an “I” or Incomplete grade in each of their courses under the existing policy on Incompletes in the Academic Catalog. Students who arrange for “I” grades have a limited time to complete coursework. Students are encouraged to review the existing policy on Incompletes and/or speak with their Student Coach or instructors for more information. Courses in which the grade of “I” is assigned are not eligible for tuition or fee refunds.
• Graded Courses – If a military student is called to active duty late in the term and can achieve a passing final grade based on work completed to the date of withdrawal, the student may alternatively request that the faculty in each course assign a final grade in the course based on work completed. Students are strongly encouraged to discuss their academic standing and final grade with each instructor for a full understanding of the final grade that will be assigned before requesting this option. Courses in which a final grade is assigned are not eligible for tuition or fee refunds.
• Active Duty Withdrawal – At a military student’s option or if arrangements with instructors for the assignment of an “I” grade or final grade are not possible, a military student called to active duty may request to withdraw from or drop courses. For courses dropped under this policy, no course credit and no course grades will be awarded to the student. Regardless of the date of withdrawal, a military student subject to a call to active duty will receive a full refund of tuition and fees for any courses dropped under this policy. Federal financial aid awards may be subject to a return of some of the funds based on the withdrawal date under the return of Title IV funds policies in the Academic Catalog.

The options above can be carried out on a course-by-course basis or on a student’s entire course registration. For example, if a student wishes to request an “I” grade or final grade assignment in one course and withdraw from all other courses, the student will be allowed to exercise that option subject to instructor agreement for an assignment of an “I” grade.

Readmission – Military students are eligible for readmission with the same enrollment status, number of credits, and academic standing as when they were last in attendance, subject to existing policies and limitations on the effective periods of Academic Catalogs. Military students should contact [email protected] or their Student Coach for more information or to initiate readmission.